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Meeting Highlights

Gin Sun Hall Benevolent Association

747 Clay Street

San Francisco, CA 94108

General Meeting Notes

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November 16, 2014: General and Election of Officers Meeting

President Ting X. Zhen called the meeting to order at 2:03 p.m. with a quorum of 57
members in attendance. A new arrival was introduced and was encouraged to be active with the Association.

Minutes of the July 20, 2014 meeting were approved as read.

Correspondence:
Ning Yung Benevolent Association annual correspondence requesting the nomination of
the Associationís representative to Ning Yung be submitted before the end of
November.

Treasurerís Report:
July to October 2014 reports were summarized and approved.

Chinese Consolidated Benevolent Association/Hoy Sun Ning Yung Benevolent Association:
Director Danny Yan was no in attendance and no report was given.

New Business:

Scholarship Applications:
Scholarship Chair Harry Gin reported one student applicant
qualified and will be awarded the $500 merit scholarship at the 2015 spring
banquet.

Annual Christmas Party
Scheduled for Sunday, December 21. Luncheon at 12:00 noon
and Santa to pass out presents at 1:00 p.m. Signups required to qualify for
raffle tickets for gifts.

First Meeting of New Year and Installation of New Officers will be held on Sunday, January 4, 2015 at 12:00 noon with the first meeting of the year at 2:00 p.m.

Electrical Upgrade Project was first discussed in August 2013 with work commencing shortly thereafter. Most of the Interior work as been completing pending PG&E pulling the lines to connect. Final payment was made to PG&E.

Annual Senior Stipend: to qualify for the $50 member must attend at least one-half of the scheduled
meetings in the year and have made an annual donation to the Association.

Election of Officers Ning Yung Benevolent Association Representative: Each year the Association elects one member to serve on the Ning Yung Board. Danny Yan has served in that capacity for many years. Every 24 years, (in 2016) will be the Ginís rotation to serve as the Ning Yung Chair and six months as the Chinese Consolidated Benevolent
Association (Six Companies) President. Hal Gin was nominated and elected to represent the Association on the Ning Yung Board beginning in January 2015.

Election of President and Vice President 2015-2016 after discussions, Hal Gin was elected President, and Ting X. Zhen (Principal) was elected Vice President.

There being no further business, the meeting was adjourned at 3:20 p.m.Next General Membership Meeting: Sunday, January
4, 2015 at 2:00 p.m.


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January 19, 2014 General Meeting

∑  President Ting X. Zhen called the meeting to order at 2:00 p.m. with a quorum met with 58 members in attendance. 

∑  Minutes of the December 20, 2013 meeting were approved as read.

∑  Correspondence: Invitations from Chinese American Association for the February 2, 2014 was read.  Will not be participating and no action needed.

∑  Treasurerís Report was distributed, summarized and approved.

∑  Chinese Consolidated Benevolent Association/Hoy Sun Ning Yung Benevolent Association:  Director Danny Yan was absent and no report was given.

∑  Honorariums to Officers: Honorariums were presented to 2013 officers.

∑  New Business:

o   Pre-Post New Year Dinners:  Ending the year dinner on Saturday, January 25 at 6:30 at Grantís Place. Opening the year dinner at same time and location on Saturday, February 8.

o   2014 Spring Banquet: Sunday, February 16 at New Asia Restaurant. Installation and honoring the ancestorsí ceremony at 12:00noon followed with the presentation of the $50.00 honorarium to 37 eligible senior members. To be eligible, must be at least 70 years of age, and attended at least 50% of regular meetings and made a donation to the Association.  A buffet luncheon will follow.

o   Absence of honor guests: Recent passing of three members of Judge Lillian Singís family will preclude her and her colleagues from attending this yearís banquet.

o   Banquet Ticket Sales: Tickets will be sold at the Association beginning on Friday, February 7 through Tuesday, February 11 between 1:00 and 4:00 p.m.  Individual tickets are $12.00 each. Ad will appear in the World Journal and Sing Tao newspapers.

o   Banquet Menu Selection: after reviewing the four menus ($318, $338, $386, and $388), the $338.00 menu was selected.

o   Entertainment: There will not be karaoke singing this year. Association allocated $300 for a singer.

∑  Ching Ming Festival:  Cemetery visitations scheduled for Sunday, March 30, 2014. Hal to reserve the chartered bus with the 10:30 departure from corner of Clay and Kearney Streets.

∑  Next General Membership Meeting:  Sunday, April 20, 2014 at 2:00 p.m.

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President Ting X. Zhen called the meeting to order at 2:00 p.m. with 57 members in attendance. 
President Zhen introduced two new members who recently arrived from China.
Minutes of the April 17, 2013 meeting were approved as read.
Correspondence: Invitations from Chinese Consolidated Benevolent Association were read. Association will not be participating. No action needed.
Treasurerís Report was distributed, summarized and approved.
Chinese Consolidated Benevolent Association/Hoy Sun Ning Yung Benevolent Association:  Director Danny Yan was absent and no report was given.
Stipend Increase Recommendation for Offices/Directors: Citing that the current annual stipend paid to key officers does not cover travel and other related expenses.  David Yanís proposal was discussed and voted by the Executive Committee at its May 26, 2013 meeting. The committee recommends its approval to the general membership. M/S/Approved. The Chinese Secretary recorded the specific amount of the increase and for which positions.  
Association Excursion: VP Hal reported the proposed excursion to Brentwood for fruit picking was not feasible as the fruit season ends in July. In addition, safety issues associated with ladders and uneven grounds may be a liability issues. Under consideration is a day trip to Locke, a post gold rush era Chinese settlement along the Sacramento Delta.  Asked for a show of hands of those who would consider attending reflected a lackluster interest.  After additional discussions, Sunday, September 29 was selected for the Locke tour. Advance signups necessary. If by September 8 there are less than 30 signups, the tour would be cancelled.
Rent Agreements:  Lease agreements for 745 and 749 Clay Street will expired next year. Building and Grounds Chair recommends the monthly rent of $2,010 for 745 and 749 and $650 for the 745A and 749A remains the same for the next two years.  Discussions followed that there should be an slight increase and the proposal of increasing the rent for the next two years an additional $50 for 745 and 749 and no increase in rent for the basement tenants. M/S/Approved. 
Water Meter for 749: VP Hal reported it would cost approximately $7,000 to redo the water pipe for 749 to have a separate water meter for 749. However, the installation of a sub-meter by a plumbing contractor might be an option. No action taken.
Moon Festival Dinner: Signups being taken for Saturday, September 14, 2013 dinner at Grantís Place Restaurant at 6:00 p.m.
Merit Scholarship:  Harry Gin reported receiving one application and a review of all submitted documents showed the applicant as being eligible for the $500 scholarship, which will be awarded next Spring.  
Next General Membership Meeting:  Sunday, October 20, 2013 at 2:00 p.m.

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April 17, 2013 General Meeting

President Ting X. Zhen called meeting to order at 2:03 p.m. with 52 members in attendance. 

∑  Minutes of the January, 2013 meeting were approved as read.

∑  Correspondence: Invitations from Ning Yung and VFW were read. Association will not be participating. No action needed.

∑  Treasurerís Report was distributed, summarized and approved.

∑  Chinese Consolidated Benevolent Association/Hoy Sun Ning Yung Benevolent Association:  Director Danny Yan had no report at this time

∑  Spring Banquet: General consensus was this yearís banquet menu at $338/table of 10 was significantly improved from the previous yearís menu.

∑  Ching Ming:  The threat of rain reduced the numbers attending this yearís event.

Association Excursion: VP Hal reported the proposed Association excursion to the Bok Kai Festival in Marysville was difficult to organized as it was scheduled in early March and was in conflict with the spring banquet. In addition, the festivalís two-day event would require an overnight stay that was logistically impossible.  Under consideration is a day trip to Locke and fruit picking in Brentwood.

∑  Rent Agreements:  Lease agreements for 745 and 749 Clay Street will expired next year.  Leases for 745a and 749A Clay Street will expire at the end of this year.  Building and Grounds Chair to explore with the current tenants to determine their intentions. The tenant in 747 Clay (hair salon) would like the Association to consider reducing the monthly rent, as he believes he is being overcharged for his water usage. M/S/Approved for 747 to have a separate water meter. VP Hal to explore this option with the SF Water Company. 

Sichuan Earthquake Relief:  M/S/Approved for the Association to donate $2,000 towards the Sichuan Province earthquake relief.  Funds will be donated to the American Red Cross.

∑  Proposed Stipend Increase for Officers/Directors:  Citing that the current stipend paid to key officers does not cover travel and other related expenses.  David Yan has proposed increasing the annual stipend to the President, Vice President, Chinese Secretary, Assistant Chinese Secretary, Treasurer, Auditor to $100.  There was no general consensus with the  amount and who should receive such increases, the Executive Committee will meet to discuss the merits of the proposal at 1:00 p.m. on Sunday, May 26, 2013.  

∑  Stipend Adjustment for Office Manager: M/S/Approved to provide a 10% increase to the office manager.

Other Items:

o   Elder Danny Yan suggested reinstating the post-meeting dinners in lieu of providing $15 to each member in attendance.  M/S/Approved to retain the current practice of the $15 stipend.

o   VP Hal to pursue State Farm insurance regarding the $2,500 deductible settlement agreement caused when 745 Clay storefront and gate were damaged as a result of a vehicle jumping the curb.

Next Meeting:  Sunday, July 14, 2013 at 2:00 p.m.

 

 

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January 10, 2013 General Meeting

Incoming New President Ting X. Zhen called meeting to order at 2:01 p.m. with 56 members in attendance.

Minutes of the November 18, 2012 were approved as read.

Correspondence: Letters of invitation to attend Ning Yung Consolidated Benevolent Association events were read with both events had already occurred.

Treasurerís Report was distributed, summarized and approved.  President Zhen reported the Association has transferred its annual CD deposits from Bank of America to East West Bank to take advantage of better interest rates East West has to offer.

Chinese Consolidated Benevolent Association/Hoy Sun Ning Yung Benevolent Association:  Director Danny Yan was absent and no report was given.

New Year Dinners:

o   Year-end Dinner - Sunday, February 3, 2013 at 6:00 p.m., Grant Place Restaurant.

o   Kickoff- the -Year Dinner - February 16 at 6:00 p.m., Grant Place Restaurant.

Family members invited to attend both dinners but must signup in advance.

o   Association-in House New Year Dinners - February 11- 15 at 6:00 p.m.

o   Spring Banquet will be held Sunday, March 3 at 6:00 p.m., New Asia Restaurant. Four menu choices were discussed. $328 menu choice/table was selected.  Activities will include karaoke with each singer receiving a red envelope. Banquet ticket sales will be at the Association on February 22-27 between 1:00 and 4:00 p.m.  Elder Kingman Gin suggested that we ought to reduce the current $12/person ticket charge to $10.  After discussion, the general consensus was to retain the tickets at $12.

o   Merit Scholarships Harry Gin reported two students will be awarded the $500 scholarships at the Spring Banquet.

Ching Ming visitation to the Ning Yung Cemeteries is scheduled for Sunday, March 31, 2013. Chartered bus will depart from the corner of Clay and Kearney at 10:30 am and returning by 1:30.

Other Items

o   Elder Kingman said the Association should consider engaging more women in its affairs.  He cited many associations like ours have womenís auxiliary and support groups. President Zhen said we do not exclude women as they are already attending many activities and events.  VP Hal noted that we ought to make a greater effort to invite women to all events including to attend the Association meetings.  President Zhen said this issue could be discussed further at the next meeting.

o   VP Hal reported receiving a phone call from Assistant English Secretary, Mun Chin in Australia.  Mun misses everyone and extends Happy New Year wishes to the members.

There being no further business, the meeting was adjourned at 3:15 p.m.

Next Meeting:  Sunday, April 21, 2013 at 2:00 p.m.

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November 18, 2012 Regular Meeting

President Hal G. Gin called meeting to order at 2:05 p.m. with 61 members in attendance.

∑      Minutes of the July 15, 2012 meeting were read and approved.

∑      Correspondence Received:

  • Two separate letters from Ning Yung Benevolent Association:  1) November 17 dinner invitation. Association will not be participating. 2) Letter requesting Association to submit name and contact information for Director to service on Board to Ning Yung.
  • Treasurerís Report was distributed, summarized and approved.

Chinese Consolidated Benevolent Association/Hoy Sun Ning Yung Benevolent Association:  Director Danny Yan reported no major issues to share. Reported the cost of the crypts at the New Ning Yung Cemetery varies based on its level.  He believes they are around $2,000 to $3,000 and up.  He also expressed desires to continue to serve on the Ning Yung Board for another year.

Annual Christmas Party:  Set for Sunday, December 16 at 12 noon with a buffet lunch, Santa to distribute gifts to children 12 or under at 1:00 p.m.  President Hal stated that there were not enough food in previous years and we need to increase the quantity ordered.

Installation of Officers and Membership Meeting:  Scheduled for Sunday, January 13, 2013 at 1:00 p.m. After the installation ceremony, photos will be taken for the local newspapers.  The first meeting for 2013 will commence at 2:00 p.m.

Senior Memberís Red Envelope: The names of members eligible to receive the annual senior red envelope were read. To qualify, the member must have attended at least two general meetings or more meetings during 2012; made an annual donation to the Association, and at least 70 years of age.  

Paint Project:  M/S/Approved to pay caretaker ďWing SukĒ to paint the kitchen on the second floor and the ďback roomĒ on the third floor.  All supplies to be paid for by the Association.

Mechanical Mahjong Tables:  Following a discussion on whether we ought to purchase 1 or 2 the mechanical mahjong tables, it was by consensus that such purchase not necessary.

Annual Spring Banquet Ė Sunday, March 3, 2013.  At the conclusion of the meeting, Hal and Danny to discuss with the management at New Asia Restaurant our dissatisfaction with the 2012 Spring Banquet menu.

Election of 2012-2014 Officers: Due to term limits, Hal will no longer be eligible to continue to serve as President and Tung X. Zhen (Principal) as VP.  Nominations were made and seconded to have two candidates for President, Tung X. Zhen and ďDot SunĒ (a.k.a. Chess King)  Secret ballot was taken with Tung X. Zhen winning with 40 votes and 20 votes for ďDot SunĒ. Hal was nominated as Vice President and was elected unanimously.  VP Tim Ginn was named as Special Advisor, Treasurers and Assistant Treasurer positions with two new appointments.

∑      With no further business, the meeting was adjourned at 3:40 p.m.

∑      Next Meeting:  Sunday, January 13, 2013 at 2:00 p.m.

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July 15, 2012 General Meeting

Sunday, July 15, 2012 - 2:00 p.m.

President Hal G. Gin called meeting to order at 2:01 p.m. with 63 members in attendance.

Minutes of the April 15, 2012 meeting were read and approved.

Correspondence Received:

Letter from PG&E regarding our intentions with the installation of the SMART Meters. Association will notify PG&E to proceed with the change.

Treasurerís Report was distributed, summarized and approved.

Chinese Consolidated Benevolent Association/Hoy Sun Ning Yung Benevolent Association:  Director Danny Yan reported minimal activity at the Association.  Shared his concerns with the escalated construction cost for Victory Hall. Director Yan was unaware of the cost of the crypts at the New Ning Yung Cemetery. He said he would further pursue the answer as this was previously asked.

Insurance Policy: Annual insurance policy has been renewed. 

Annual Autumn Festival Dinner:  Scheduled for Sunday, September 23, 2012 at 6:00 p.m. at Grant Restaurant on Washington Street. Reservations being taken.

Sun Hall News Annual Donation: Association will donate $1,000 and individual member are asked to make their donations as well.

2012 Summer Excursion Ė Discussed possibility of visiting the historic delta town of Locke on September 2 followed with fruit picking in Brentwood.  Since the peak of the fruit-picking season is over, this was no longer an option. By consensus, the summer excursion will be postponed until early spring for the annual Bok-Kai/Bomb Day Festival in Marysville.  This item will be further discussed at future meetings.

Election of 2012-2014 Officers: At the next meeting, the Association will nominate and elect officers for 2012-2014. President Hal is stepping down after two years in office.  It was suggested that the elders begin discussions on who might be nominated for the two key positions, President and Vice President.

There being no further business, the meeting was adjourned at 3:00 p.m.

 Next Meeting:  Sunday, November 18, 2012 at 2:00 p.m

 

 

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April 15, 2012 General Meeting

President Hal G. Gin called meeting to order at 2:01 p.m. with 56 members in attendance.

Minutes of the January 15, 2012 meeting were read and approved.

Correspondence Received:

Martin Yanís (of the "Yan Can Cook" fame) letter expressing his regrets not being able to attend this yearís Spring Banquet was read. A generous donation was also included in the letter.

Treasurerís Report was distributed, summarized and approved.

Chinese Consolidated Benevolent Association/Hoy Sun Ning Yung Benevolent Association:  Director Danny Yan reported minimal activity at the Association.  Construction of Ning Yung building for cremation remains near completion. Cost for crypts not known at this time.

Annual New Year Spring Banquet:  Some members thought this yearís banquet was not adequate.  Many entrees poorly presented and tasted bland.  With only New Asia able to accommodate our table needs, our options are limited.  Elder Danny Yan and President Hal Gin will speak with the New Asia manager to express our concerns before confirming our reservation for 2013.

Los Angeles and New York Association Banquets: Hal Gin gave a brief report of his attendance at the Los Angeles Gin/Yan Family Association banquet on February 26 with about 200 in attendance, The New York Gin Sun Hall Benevolent Association March 3 banquet had about 700 in attendance.

Property Damage to Building: on April 10 at about 11:35 a.m. a truck was hit from behind causing it to jump the curb and hit front left wall of the building.  The impact damaged the security gate and cracked a mall portion of the marble wall.  With the accident caused by the third party, our insurance agent instructed us to repair the damage and file a claim against the third party.  A contractor has already assessed the damage and should proceed with the repairs this week.

2012 Summer Excursion Ė Since the Association visit to Angel Island was popular and deemed successful, President Hal wanted to know if the Association should plan for another day trip later this summer.  A vote was called and there was overwhelming approval to proceed.

There being no further business, the meeting was adjourned at 3:00 p.m.

Next Meeting:  Sunday, July 15, 2012 at 2:00 p.m.

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January 15, 2012 General Meeting

President Hal G. Gin called meeting to order at 2:05 p.m. with 55 members in attendance.  Secretary Ting X. Zhen introduced and welcomed a new member to the meeting and encouraged him to actively participate in the Associationís affairs.

∑  Minutes of the October 16, 2011 meeting were read and approved.

Correspondence Received:

Hoy Sun Ning Yung Benevolent Association New and Outgoing Officer dinner on Friday, January 20, 2012 at the Far East Cafť. Association has reserved one table.

Treasurerís Report was distributed, summarized and approved.

$2,300 donated to Sun Hall News ($1,000 from Association, $1,300 from individual donations.

With 41 burial plots available for future use at the Gin family plot at the Hoy Sun Ning Yung Cemetery, funds are have been designated for the anticipated the Association to purchase of a block of crypts at the Hoy Sun Ning Yung Chinese Cemetery mausoleum that is under construction.  The asking price of $3,500 was announced earlier, but the actual price per crypt should be available by April.  A decision on how many crypts will be purchased will be made at that time.

Chinese Consolidated Benevolent Association/Hoy Sun Ning Yung Benevolent Association:  Director Danny Yan was absent and no report was given.

Annual New Year Spring Banquet:  Tickets for the Sunday, February 12 banquet will remain at $12.00 each.  Association will subsidize the balance per table. Ticket sales will commence on February 6, 7, 8, 9, and 10 between the hours of 1:00 and 4:00.  New Asia Restaurant provided us four-banquet menu to select from. The menu of choice was for $298. Entertainment will include karaoke.

Installation of Officers:  Will be at 12:00 noon at the Association with Superior Court Judge Lillian Sing administering the oath of office. This is followed with photos and a buffet lunch.

Gifts to Senior Members: 43 members 70 years of age or older and have attended at least half of the general meetings in the year are eligible to receive the $50 red envelope.

Ching Ming: The Association will conduct its annual Ching Ming observance on Sunday, April 1. Chartered bus will board from the corner of Clay and Kearney Street at 10:00 a.m.  

Third Floor Electrical Project: The Associationís wiring system is in need or repair. This includes rewiring and new switches, junction and outlet boxes.  One contractor is willing to perform the work for $5,800.  Based on the scope of the project, several members expressed concerns that the price was seemingly low and question whether the contractor was licensed and the project had to secure the proper permits.  No action was taken until the licensure status of the contractor is determined.

There being no further business, the meeting was adjourned at 3:00 p.m.

Next Meeting:  Sunday, April 15, 2012 at 2:00 p.m

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October 16, 2011 General Meeting

President Hal G. Gin called meeting to order at 2:00 p.m. with 53 members in attendance.  Secretary Ting X. Zhen introduced and welcomed a new member to the meeting and encouraged him to actively participate in the Associationís affairs.

Minutes of the July 17, 2011 meeting were approved as read.

Correspondence Received:

o   Committee to Promote the Reunification of China was read Ė No Action

o   Hoy Sun Ning Yung Benevolent Association 165th Anniversary Dinner- Association was represented at the September 16, 2011 banquet at Four Seas Restaurant.

Treasurerís Report was distributed, summarized and approved.

Chinese Consolidated Benevolent Association/Hoy Sun Ning Yung Benevolent Association:  Director Danny Yan had no report at this time

Angel Island Immigration Tour Final Report:  

o   The Sunday, September 25, 2011 Association sponsored tour was most successful as 50 attendees participated.  Total expense for Chartered bus, gratuity, boxed lunches, roundtrip ferry tickets, shuttle from ferry docks to Immigration Station, and Immigration Station admissions was $1,782.48 or about $36.00 per participate. Participants all reported this was a most enjoyable experience. President Gin suggested that the Association should consider an excursion to another attraction next year.

Rental Properties: 

o   John Yan of 745 and 745-A Clay Street had earlier expressed desires to rent on a monthly basis. Should at such time he wishes to terminate this arrangement, he has agreed to notify the Association at least three months in advance. After a lively discussion, it was M/S/Approved to offer him this temporary rental arrangement.

Sun Hall News

o   Association will be donating, $1,000 and individual contributions can me made through the Assistant Chinese Secretary.

Annual Christmas Social

Scheduled for Sunday, December 18, 2012 at 12:00 noon. President Gin reported a menu change from the traditional ďchow mein, fried chicken, chipsĒ to teriyaki chicken and angel hair noodles, fresh made sandwiches, macaroni, potato, jello and fruit salads.

There being no further business, the meeting was adjourned at 2:45 p.m.

Next Meeting:  Sunday, January 15, 2012 at 2:00 p.m.

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July 17, 2011 General Meeting

President Hal G. Gin called meeting to order at 2:00 p.m. with 59 members in attendance.  Secretary Ting X. Zhen introduced and welcomed two new members in attendance and encouraged them to actively participate in the Associationís affairs.

Minutes of the April 17, 2011 meeting were approved as read.

Correspondence Received:

Thank you letter from Chinese Hospital Building Fund for our $5,000 donation.

o   Thank you letter from United Way for the Associationís $1,000 donation.

o  Chinese Consolidated Benevolent Association notice of the ďDouble TenĒ Celebration.

Treasurerís Report was distributed, summarized and approved.

Chinese Consolidated Benevolent Association/Hoy Sun Ning Yung Benevolent Association:  Director Danny Yan had no report.

Rental Properties:  Rental agreements for 745 and 749 expiring by the end of August 2011, annual rent will remain the same ($2,015) for two years ending August 31, 2013. Rent amount for the remaining third year will be determined based on the economic climate at the time. Rent agreement for 745A and 749A will expire on December 31, 2011. Commencing January 2012 through December 31, 2013, rent amount will remain unchanged as they are today ($650). Will review economic situation to determine rent amount for the third year beginning on January 1, 2014.

749-A Electrical Project: Contractor has completed replacing electrical wires and outlets to conform to code. Stairs to 749-A were also recently repaired/replaced.

Merit Scholarship: As of the July 15, 2011 filing deadline, only one application was received. Scholarship Chair, Harry Gin will review to determine eligibility and was authorized to notify the applicant of his/her status.

Moon festival Celebration Dinner:  Association is hosting dinner at 6:30 p.m. on Saturday, September 10, 2011 at Grantís Place Restaurant. Signups being accepted.

  • Association Picnic/Outing: Instead of a picnic, there were expressed interests from the membership to visit Angel Island Immigration Station. Proposed date is Sunday, August 21, 2001. Committee comprising of Michael Yan, Tim Ginn, James Gin, Harry Gin, and Hal Gin to explore ticket prices and other logistics. Suggest preparing a box lunch for each participant; free for Association members and spouses, perhaps reduced fee for others.

There being no further business, the meeting was adjourned at 3:00 p.m.

Next Meeting:  Sunday, October 16, 2011 at 2:00 p.m.



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April 17, 2011 Second General Meeting

President Hal G. Gin called meeting to order at 2:04 p.m. with 58 members in attendance.  Secretary Ting X. Zhen introduced and welcomed three new members in attendance and encouraged them to actively participate in the Associationís affairs.

President Gin lead the members in observing a moment of silence in respect to three members who recently passed: 1) Larry Gean; 2) Elder Park Gin; and 3) York Gin.

Minutes of the January 23, 2011 meeting were approved as read.

Correspondence Received:

Letter of thanks from the Woo Family Association;

o   United Way Annual Dinner announcement. Association will donate $1,000 but will not be attending the annual dinner

o   Chinese Hospital Building Fund Raiser Request.

Treasurerís Report was distributed, summarized and approved.

Chinese Consolidated Benevolent Association/Hoy Sun Ning Yung Benevolent Association:  Director Danny Yan had no report at this time

Rental Properties: 

o   John Yan of 745 Clay Street had earlier expressed his desires to vacate his space. Since he has found an herbalist doctor who is willing to share his space, he has decided to retain the lease.  The new tenant must show evidence of insurance to the Association. 

o   With the annual rental agreements for 745, 745A, 749 and 749A expiring by the end of August 2011, whether to maintain or increase the monthly rent was discussed.  M/S/Approved to maintain the monthly rent at the current amount for the next two years (until August 31, 2013) will review all leases and rent amounts for the third year (2013-2014) in April 2013.

Association Insurance Policy: Annual insurance policy will expire in early July 2011.  Initial discussions with the insurance agent indicate the 2011-2012 premiums will be about the same as this year. Statement should be received in a next several weeks.

Chinese Hospital: Currently $500 donated annually to Chinese Hospital. With the new building fund, Chinese Hospital is seeking donations from all community associations and organizations. M/S/Approved to donate $5,000.

There being no further business, the meeting was adjourned at 2:45 p.m.

Next Meeting:  Sunday, July 17, 2011 at 2:00 p.m.

 

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1st General Meeting 2011: January 23, 2011 - 2:00 p.m. 

Outgoing President Ting X. Zhen called meeting to order at 2:01 p.m. with 60 members in attendance.  President Zhen recapped the accomplishments of his two years in office and thanked the members the opportunity and for their support.  He turned the meeting over to Hal Gin, the incoming President for his remarks.

Incoming President Hal Gin thanked President Ting for his years of service. He also expressed appreciation to the members for electing him.  He shared the following goals for the year: 1) History Project to capture the legacies of the past leadership of the Association. This includes identifying and locating photos of all past presidents and elders for display at the Association; 2) A family picnic in the summer to attract and introduce/reintroduce the new and young generation to the Association. He reminded that the Association belongs to each member and together we can strive towards greater accomplishments. Elder James Gin and Vice President Tim Ginn also gave remarks.

Minutes of the November 14, 2010, 2010 meeting were approved as read.

Correspondence: None

Treasurerís Report was distributed, summarized and approved.

Chinese Consolidated Benevolent Association/Hoy Sun Ning Yung Benevolent Association:  Director Danny Yan had no report at this time

New Year Dinners:

o   Year-end Dinner will be held on Saturday, January 29 at 6:00 p.m. at Imperial Palace.

o   Association New Year Dinners will be served at the Association on February 3,4,6,7at 6:00 p.m.

o   New Year Dinner will be at Grant Place on Saturday, February 5 at 6:00 p.m.

o   Family members are welcome to attend both dinners but must signup in advance.

o   Spring Banquet will be held on Sunday, February 20 at 6:00 p.m., New Asia Restaurant. Four menu choices were discussed with per table costs ranging from $298, $318, $338, and $368. A vote was taken with the most favoring the $298 menu.  Activities will include karaoke. Lion dancers are being considered.  Banquet ticket sales will be at the Association on February 10-16 between 1:00 and 4:00 p.m. 

Ching Ming visitation to the Ning Yung Cemeteries is scheduled for Sunday, April 3, 2011. Chartered bus will depart from the corner of Clay and Kearney at 10:30 am and returning by 1:30 pm.

There being no further business, the meeting was adjourned at 2:48 p.m.

Next Meeting:  Sunday, April 17, 2011 at 2:00 p.m.


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November 14th, 2010 General Meeting & Election of Officers Notes

President Ting X. Zhen called meeting to order at 2:01 p.m. with 52 members in attendance.  President Zhen introduced two new members and encouraged them to participate in future events.

Minutes of the August 15, 2010 meeting were approved as read.

Correspondence: None

Treasurerís Report was distributed, summarized and approved.

Chinese Consolidated Benevolent Association/Hoy Sun Ning Yung Benevolent Association: No report - Director Danny Yan is out of the country.

Merit Scholarship:  Scholarship Committee Chair, Harry Gin reported the need to increase public awareness of the merit scholarship program. Instead of having the applications available only at the Association, he proposes that multiple copies of the application be printed and distributed at the annual Spring Banquet in February. M/S/Approved.

Maintenance of Garbage Receptacles:  President Zhen reported the recent policy changes governing garbage and recycling, we are responsible for three rollaway containers (household, recyclables, and food scraps). Each container must be moved to the sidewalk the evening before pickup and returned for storage afterwards.  This is an added burden on the building manager. President Zhen proposes adding an additional $60 each month in stipend.  M/S/Approved.

Sun He News: This publication is distributed three times annually and is made possible through donations from the many Gin/Yan Associations throughout the world and through personal membership contributions.  The Association has donated US$1,000 and US$1,180 were contributed from various members.  A check for US$2,180 was mailed to the Sun He News in China last month.

Annual Christmas Party: Scheduled for Sunday, December 19 with buffet lunch at 12:00 noon and Santa with presents at 1:00 p.m.

Replacement of Windows and Screens: the windows in the backroom and kitchen are in need of replacement. The new windows will have screens to block flying insects. $700 was the estimate cost for parts/labor.  M/S/Approved.

Nomination of Officers: President Zhen open nominations of officers for 2011-2012. 

Nominated for Elders:  Kingman Gin and Danny Yan. Both were unanimously elected.  Associationís elder are Larry Gean, Park Gin, James Gin, Kingman Gin and Danny Gin. 

Nominated for President with the second highest votes to be Vice President: Hal Gin, Tim Ginn, and ďDut SunĒ Gin.  Ballots were cast and the final count was: Hal:48 votes; Tim: 23 votes, and ďDut SunĒ: 20 votes.  Final results: President-elect: Hal Gin, Vice President-elect: Tim Ginn. 

With Kingman Gin serving as Elder, he relinquished his position as the Speaker. Harry Gin was nominated to be the new Speaker.

Michael Gin elected English Secretary and Mun Chin as Assistant English Secretary.

Tung X. Zhen was elected Chinese Secretary.

David Yan will continue to serve as Treasurer.

There being no further business, the meeting was adjourned at 3:40 p.m.

Next Meeting:  Sunday, January 23, 2011 with the induction of officers at 1:00 p.m. and the first official meeting of the new year at 2:00 p.m.

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August 15, 2010 General Meeting Notes

         President Ting X. Zhen called meeting to order at 2:01 p.m. with 62 members in attendance.

         Minutes of the June 16, 2010 meeting were approved as read.

         Correspondence: None

         Treasurerís Report was distributed, summarized and approved.

         Chinese Consolidated Benevolent Association/Hoy Sun Ning Yung Benevolent Association:

No report as Director Danny Yan is on vacation

         New Business

o       Insurance Policy:  President Zhen reported with our recent change of insurance carrier, the Association has realized a significant savings in premium cost when compared with the previous three years.

o       Merit Scholarship:  Scholarship Committee Chair, Harry Gin reported only one merit scholarship application was received during the filing period for consideration.  Discussion on how to get additional applicants to file in the future. No action taken.

o       Moon Festival Dinner:  In celebration of this festive occasion, the Association will sponsor its first Moon Festival Dinner for members and their family members on Saturday, September 18, 2010, at Grantís Place Restaurant at 6:00 p.m.

o       Nomination of Officers: President Zhen asked members to begin considering who should be elected as next yearís officers. He is terming out as President at the end of this year.  Two positions, Elder and President warrant some consideration. Currently four members meet the qualifications to be elder.  Discussion ensued on possible candidates for President.  Several members expressed that rather than to assume the vice president automatically is nominated to be the President, we should consider other Executive Committee and/or younger members to serve in this leadership position. No action was taken, as this was only a discussion item in preparation for the nomination process on November 14, 2010.

         There being no further business, the meeting was adjourned at 3:05 p.m.

         Next Meeting:  Sunday, November 14, 2010 at 2:00 p.m.

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May 16th, 2010 Regular Meeting

May 16, 2010 - 2:00 p.m.

         President Ting X. Zhen called meeting to order at 2:05 p.m. with 56 members in attendance.

         Moment of Silence was observed in loving memory of the Associationís Elder, Mr. Wee Sun Gin who passed away on April 27, 2010.

         Minutes of the February 21, 2010 meeting were approved as read.

         Correspondence:

o       Correspondence soliciting donations for Chinaís earthquake relief. M/S/Approved for Association to donate $1,000. 

         Treasurerís Report was distributed, summarized and approved.

         Chinese Consolidated Benevolent Association/Hoy Sun Ning Yung Benevolent Association:

         With the diminishing amount of burial spaces available at the New Ning Yung Cemetery, Ning Yung Association has approved the construction of a building near the entrance that will have for 20,000 1íx1í spaces of urns.  Questions were raised that cremation may not be widely accepted and the amount urn spaces may be too excessive.  Architectural drawings of the structure are available at our Association for review. Questions and any concerns may be directed to Director Danny Yan.

         New Business

o       Spring Festival Final Report: The Sunday, March 7, 2010 event as a success. 65 tables were purchased. $9,001 in donation were received, $5,328 were from ticket sales. 165 senior tickets distributed to eligible members. February 20, 2011 has been reserved as the date for next yearís banquet.

o       Tenantís Rent Amount for 2010-2011:  Given the weak economy, it was M/S/Approved that the rent for 745, 745A, 749 and 749A Clay Street will remain unchanged for 2010-2011.

o       Insurance Policy:  M/S/Approved that when the current insurance policy expires on July 10, 2010, the Association will change to Nationwide as its carrier.  Nationwideís premium was more attractive than our current carrier.

o       Merit Scholarship:  President Zhen reported that in recent years, our Associationís Merit Scholarship has had few applicants. He reminded the members to encourage all eligible students in their household to apply. Information and applications forms are now available online and at the Association.

         There being no further business, the meeting was adjourned at 3:23 p.m.

         Next Meeting:  Sunday, August 15, 2010 at 2:00 p.m.

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February 21st, 2010 Regular Meeting

President Ting X. Zhen called meeting to order at 2:00 p.m. with 54 members in attendance.

Minutes of the December 13, 2009 meeting were approved as read.

Correspondence: None

Treasurerís Report was distributed, summarized and approved.

Chinese Consolidated Benevolent Association/Hoy Sun Ning Yung Benevolent Association: No report

New Business

o   Spring Festival: Sunday, March 7, 2010.  The $298/table menu was selected. Banquet tickets ($12.00 each) available for purchase between Feb. 24 Ė March 3 1-4 p.m. Paid announcements about ticket sales to appear in Sing Tao and World Journal newspapers.  Officers will be inducted at 12:00 noon followed by a buffet luncheon at 1:00 p.m.  $50 Red envelopes will also be presented to 40 eligible senior members.  Banquet at 6:00 p.m. at New Asia. Entertainment will consist of karaoke.

o   Dinner at Association: Hosted dinner at the Association on the first six days of the New Year.

o   Charitable Donations: $2,800 in donations was made to six community service agencies. 

o   Hong Family Association Banquet: Saturday, March 6 at Four Seas Restaurant.  Association will have representatives attending this event.

o   Gin Family Association/Los Angeles:  Jimmy Gin, Bob Gin, Frankie Gin and his wife will be attending our Spring Festival. Association will host dinner for our guests on Saturday March 6.

o   Ching Ming Festival:  Sunday, April 4.  Charter bus will leave corner of Clay and Kearney Street at 10:30 a.m. for visitations to the two Ning Yung Cemeteries. Signup form available.

∑There being no further business, the meeting was adjourned at 2:42 p.m.

Next Meeting:  Sunday, May 16, 2010 at 2:00 p.m.

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September 13th, 2009 Regular Meeting

General Meeting Notes

September 13, 2009 - 2:00 p.m.

         Meeting was called to order at 2:05 p.m. by President Ting X. Zhen. There were 56 members in attendance.

         Minutes of the June 14, 2009 meeting were approved as read.

         Correspondence:

o       Invitation received to attend the Chinese Consolidated Benevolent Association (Chinese Six Companies) dinner to commemorate October 10 (Double Ten). Association will not be participating.

         Treasurerís Report was distributed, summarized and approved.

         Chinese Consolidated Benevolent Association/Hoy Sun Ning Yung Benevolent Association:

o       Director Danny Yan reported the Hoy Sun Ning Yung Directors are planning to attend the Ning Yung World Conference in Toishan, China in November. Those attending will be reimbursed up to $2,000 upon return with evidence of receipts.

         New Business

o       Gin Sun Hall Benevolent Association Merit Scholarship: No applications were received during the filing period. Filing period extended in hopes of garnering some interests.

o       Gin Sun Hall Gravesite: Fund raising to upgrade the gravesite in China is underway with several designs being considered.  Goal is to have as many members to contribute. Those interested in making a donation must do so by the end of September. All donations will be mailed to China by early October.

o       Rent Increase Proposals for 745, 745A. 749A and 749 Clay Street:

At the June meeting, increasing the monthly rent for 745 and 749 by $100 was approved.  With both tenants appealed that decision citing the downturn in the economy has adversely affected their business. On July 5, 2009, the Associationís Executive Committee met on July 5, 2009 to discuss the matter and agree to bring forth the issue for discussion at this meeting. After a lengthy discussion, it was motioned, seconded and approved not to increase the rent this year. The rent will be reviewed in June 2010 to determine if the rent will be increased effective September 2010.

o       Christmas Social: Set for Sunday, December 20, 2009.

         There being no further business, the meeting was adjourned at 2:50 p.m.

         Next Meeting:  Sunday, December 13, 2009 at 2:00 p.m.


 

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June 14th, 2009 Regular Meeting

         Meeting called to order at 2:00 p.m. by President Ting X. Zhen with 57 members in attendance.

         Minutes of the March 22 meeting were approved as read.

         Correspondence:

o       Received information from Kaiping, China on the capital fund raising project to upgrade the Gin Sun Hall burial site. Association members are invited to donate if they wish. Donors will be recognized with their names on a plaque of various sizes, depending on the amount donated.

         Treasurerís Report was distributed, summarized and approved.

         Chinese Consolidated Benevolent Association/Hoy Sun Ning Yung Benevolent Association:

o       Director Danny Yan reported with the diminishing number of available burial sites at the Ning Yung Cemetery, Hoy Sun Ning Yung Benevolent Association is planning to construct a mausoleum near the front gate of the cemetery in Colma to accommodate over 20,000 niches. He suggested that we ought to begin discussions on the possibilities of purchasing a block of spaces in the mausoleum and make them available in the future for our memberís use. As to the ground burial site that the Association purchased some years ago, about 60 spaces are available for purchase by our members.

o       In 2016, it will be our Associationís rotation to serve as President of the Hoy Sun Ning Yung Benevolent Association. 

         New Business

o       Lease Agreements for two ground level business located at 745 and 749 Clay Street were discussed. New lease agreement would be three-year lease with option to renewal upon expiration. The existing lease agreements expire on August 31, 2009. Lease shall be reviewed after one year, on or about August 31, 2010 to determine the rent for the subsequent year. Lease agreements for the two basement stores located at 745A and 749A will be increased effective January 1, 2010. M/S/P to increase the monthly rent by $100 to $2,115.00 effective September 1, 2009 for 745 and 749 Clay Street; to increase monthly rent for 745A and 749A by $50.00 to $700 effective January 1, 2010.

o       Associationís insurance policy expires on July 10 and will be up for renewal. Buildings and Grounds Committee are in discussions with our current insurance agency regarding this yearís annual premium.  The Association should receive in a few days the premium cost for 2009-2010.

o       Reminder that applications for the Gin Sun Hall Benevolent Association Merit Scholarship are available online and members are encouraged to have their eligible students to apply.

o       Association will submit $1,000 to subscribe to Gin Hall News. Individual donations are encouraged.

         There being no further business, the meeting was adjourned at 3:05 p.m.

         Next Meeting:  Sunday, September 13, 2009 at 2:00 p.m.

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June 22nd, 2008 Gin Sun Hall Association Regular Meeting

         Meeting called to order at 2:00 p.m. by President Ting X. Zhen with 52 members in attendance.   The meeting observed a minute of silence, in memory of the victims who suffered terribly at the May 12, 2008 Great Sichuan Earthquake (Wenchuan earthquake 汶川大地震).

         Minutes of the March 16, 2008 meeting were approved as read.

         Correspondence:

o       Invitation received to attend the Chinese Consolidated Benevolent Association (Chinese Six Companies) dinner on June 24. Association contributed to the annual United Way campaign but will not be attending the banquet. .

         Treasurerís Report was distributed and summarized and approved.

         Chinese Consolidated Benevolent Association/Hoy Sun Ning Yung Benevolent Association:

o       Director Danny Yan reported little activity to report at this time, and announced that VP Hal Gin will assume his role as Hoy Sun Ning Yung Benevolent Associationís Executive Secretary on July 1, 2008.

         New Business

o       Associationís insurance policy expires on July 10. Have discussed options with another insurance agent who has proposed a new policy with additional coverage at a lower annual premium. M/S/Approved to accept new insurance coverage.  Letter of acceptance and payment for premium will be sent.

o       With the Gin Memorial Hall in Kaiping, China nearing completion, President Zhen expresses his appreciation to the Associationís Memorial Hall Fund Raising Committee for a successful fund raising campaign. With its assignment completed, M/S/Approved to disband the Committee.

o       Reminder that applications for the Gin Sun Hall Benevolent Association Merit Scholarship, 2008 are available.

o       Association donated $2,000 in response to the devastating earthquake in Sichuan Province. An additional $1,385 from individuals was also donated.  Final amount donated: $4,385.

o       Those planning to attend the ribbon-cutting/opening of the Gin Memorial Hall in Kaiping this November will need to submit the registration form and $US 200 to the Associationís Chinese Secretary by July 15.  Those interested in participating in the pre-ribbon cutting escorted tour of Heibei and Shantung Provinces are encouraged to contact Elder James Gin for additional information.  Those wishing to join this tour must notify James immediately in order to meet Chinaís stricter guidelines and deadlines.

         There being no further business, the meeting was adjourned at 3:22 p.m.

         Next Meeting:

Sunday, August 17, 2008 at 2:00 p.m.

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January 13th, 2008 Gin Sun Hall Association Regular Meeting

         Meeting called to order at 2:05 p.m. by President Ting Xun Zhen with 54 members in attendance.

         Minutes of the December 16, 2007 meeting were approved as read.

         Correspondence:

o       Invitation to attend the Hoy Sun Ning Yung Benevolent Association banquet honoring outgoing and incoming officers on Friday, February 1, 6:00 p.m. at the Far East Cafť.  Past President Hal Gin will be installed as English Secretary.  Gin Sun Hall Benevolent Association to be represented with two tables of ten.

         Treasurerís Report was distributed, summarized and approved. M/S/P to move some funds from the cemetery account to an interest bearing CD.

         Chinese Consolidated Benevolent Association/Ning Yung Consolidated Benevolent Association: No report

         New Year Dinners

o       團年餐 End of the Year Dinner on Saturday, February 2 at 6:00, Grand Palace Restaurant.

o       開年餐 ďStart the New YearĒ Dinner on Sunday, February 10 at 6:00, Grand Palace Restaurant.

o       Spring Festival Banquet on Sunday, February 24 at 6:00, New Asia Restaurant.

o       Ceremony to pay respect to our ancestors at 12:00 noon at the Association. Buffet lunch to follow.

o       Banquet table reservations and payment will be accepted between 1:00 and 4:00 p.m. beginning February 14 through 21.

o       Technology Committee to distribute cards to collect e-mail addresses at the banquet.

o       Gin/Yan Family Association of Los Angeles banquet date is Sunday, March 2. President Ting Xun Zhen, VP Hal Gin and wife Rose will attend.

o       Yanís Fraternal Society/Vancouver, B.C. banquet date is March 15,

o       Family-style dinner will be served at the Association for the first seven days of the New Year.  Signup forms available.

         Ching Ming Festival: Actual date is Friday, April 4. Association will visit the cemeteries on the previous Sunday, March 30.

         There being no further business, the meeting was adjourned at 3:12 p.m.

         Next Meeting:

Sunday, March 16, 2008 at 2:00 p.m.

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December 16th, 2007 Gin Sun Hall Association Regular Meeting

Meeting Called to Order at 2:03 p.m. by President Hal Gin.

Attendance: 56 members were in attendance. Vice President Ting X. Zhen introduced and extended welcome remarks to several first-time visitors. Association also welcomed back Mun Chin from Australia

Meeting Minutes: September 16, 2007 meeting minutes were read and approved.

Treasurerís Report: Approved as reported.

Correspondence: None.

Conference Table/Chairs: Conference table and chairs were recently stained and refinished. $400 for labor and materials.

Ning Yung Association: Vice President Ting Zhen reported that the Association has nominated President Hal Gin to serve as the English Secretary of the Ning Yung Association. Ning Yung is one of the ďcompaniesĒ of the Chinese Consolidated Benevolent Association or ďChinese Six CompaniesĒ. President Gin expressed his gratitude for the membershipís support citing that once every 24 years, the Gin surname have an opportunity to serve on the Board and he will proudly represent the Gin Family.

Graffiti: City of San Francisco has notified the Association the existence of graffiti on the exterior left side close to the roof of the building. President Gin has informed the City that steps will be taken to cover the graffiti.

Second Floor Room: Several members had expressed interest in renting Room 4. Discussed current rental eligibility criteria (age restrictions, single male, and limitations on number of rooms that can be rented out), Given the current occupancy status, no additional rooms will be rented out at this time. M/S/Approved.

Annual Christmas Party: Scheduled for Sunday, December 23 at 12:00 noon for buffet lunch and Santa with drawing of gifts at 1:00 p.m.

Post Meeting Dinner: Tonight is the final post meeting dinner. In 2008, in lieu of dinner, those in attendance at the meeting will receive a $15 stipend.

Announcements:

  • Election of 2008 Officers: Immediately following the conclusion of this meeting.

  • Installation of 2008 Officers: Sunday, January 13, 2008 at 1:00 p.m.

  • First Regular Meeting: Sunday, January 13, 2008 at 2:00 p.m.

  • Annual New Year Banquet: Sunday, February 24, 2008 at 6:00 p.m. New Asia Restaurant.

There being no further business, the meeting was adjourned at 3:04 p.m.

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December 16, 2007 Gin Sun Hall Benevolent Association

Election of 2008 Officers

Nomination of Officers

Several members expressed how successful this past year has been with major accomplishments and achievements both at the strategic and operational levels. There was general agreement that the great partnership between the President and Vice President, supported by the Association Executive Committee, contributed to this success.  VP Ting X. Zhen was nominated for President and President Hal Gin as Vice President. Nomination seconded and was unanimously approved.

We presents a montage of photos taken at this important meeting:

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September 16th, 2007 Gin Sun Hall Association Regular Meeting

Meeting called to order at 2:05 p.m. by President Hal Gin

  • Attendance: 49 members were in attendance.
  • Minutes from the previous meeting was approved as read.
  • Secretary read several correspondences including a fund raising solicitation request from the Portsmouth Square Development Association.
  • Treasurerís Report: Financial report distributed, reviewed and approved.
  • Ning Yung Association/Six Companies: No report
  • Long Distance Telephone Calls:  Concerns were expressed that someone was inappropriately using the Associationís phone to place calls to Kaiíping and Hong Kong on four separate occasions. Times and duration of each call were noted on the monthly AT&T statement. Without knowing the responsible person and to avoid any undue embarrassments, the individual privately let the President know within five days.
  • Exterior Painting: Exterior steam cleaning and painting of the building, awning, fire escapes, and Gin Sun Hall Association sign were completed earlier in the month. Special appreciation/recognitions to Tim Ginn for coordinating this major project. Individual thanks were expressed to those who helped with the Gin Sun Hall Association sign.
  • Gin Memorial Hall: After a brief discussion on the current construction status of the Memorial Hall in Kaiíping, it was approved that the Association will forward in full its portion of the donations. A check will be drafted and be mailed within the next several days.
  • Post Meeting Meals: VP Ting X. Zhen observed that attendance at post meeting dinners have been declining and benefiting only a few members. He recommended the suspension of the dinners and in its place offer each member in attendance $15 ($10 + current $5).  It is suggested that the member can use towards their meals individually or as a group of their choosing. Approved on a trial basis to commence in January 2008.
  • Chinese New Year at the Association: It is tradition that a dinner be prepared and served at the Association during the first 5-7 days of the Lunar New Year. Although attendance has been relatively small, the preparation of the meals with varied menus can be an exhausting task for one person. In recent years, it was difficult to find anyone willing or able to handle this task.  It was proposed and approved that we continue with this tradition but instead of preparing a full meal on site, various entries be ordered/delivered. A different soup is prepared on site. 
  • Annual Christmas Luncheon: Sunday, December 23, 2007 at 12:00 noon.
  • Next General Meeting and Election of Officers for 2008: Sunday, December 16, 2007 at 2:00 p.m.

 

There being no further business, the meeting was adjourned at 3:18 p.m.

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July 15, 2007 Gin Sun Hall Association Regular Meeting

         Meeting called to order at 2:01 p.m. by President Hal Gin with 47 members in attendance

         Minutes of the May 13 meeting were corrected and approved as amended.

         Treasurerís Report was approved.

         Exterior Painting

Bid from Michael Sack Painting, Inc. to paint the exterior (front and back) of the Associationís building at 747 Clay Street were reviewed.  This project will include scaffolding, power washing the exterior walls, sealing/chalking of existing cracks, replacing rotted wood as necessary, prime and painting of metal awning, wood, fire escape and doors (colors of our choice). Total amount: $7,450.00.  Proposal was approved with choice of two colors. Tim Ginn will be coordinating with Michael Sack Painting to schedule the project for August.  Project should be completed within one weekís time.

         Scholarship Committee

Committee chair, Harry Gin reported two scholarship applications were received. One applicant did not submit all required documentations as requested and will be notified to do so by an established date or the application will be nullified.

Announcements

         Sun He News

Annual donations from the Association and individual members to Sun He News were recently mailed.

         Insurance

Association renewed the annual insurance policy effective on July 10, 2007.

         Non-Agenda Items

Discussion on when the remaining individual and Associationís donations to the Gin Memorial Hall will be sent to China resulted in a lively and heated debate. Consensus is that the Associationís donation will be made at a later time when it is determined that the construction of the hall has progressed satisfactorily.

There being no further business, the meeting was adjourned at 3:28 p.m.

         Next Meeting:

Sunday, September 16, 2007 at 2:00 p.m.

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May 13th 2007 Gin Sun Hall Association Regular Meeting


1) Meeting called to order at 2:00 p.m. with 50 members in attendance.
2) Previous meeting's minutes were approved as read.
3) Correspondence

a) Invitation to attend the annual United Way Banquet. Association made a donation to United Way and will not be attending the dinner.

b) The two-year agreement for Dut Dat Alumni Association formally use of two rooms on the second floor of the Association is about to expire. They submitted a request asking for the two-year renewal for their continued use of the facilities as their gathering/meeting place. Action will be taken on their request later in the meeting.

4) Treasurer's Report was distributed and approved.
5) Chinese Consolidated (Six Companies) Report was given.
6) President's Report

a) Approved payment for the expenditures for replacing the damaged ceiling in the back game room. Was fortunate no one was hurt from falling debris. Appreciation expressed to the Buildings and Grounds Committee for expediting the work that resulted in the quick repairs.

b) Approved two-year agreement for Dut Dat Alumni Association to use the two rooms on the second floor.

c) Reviewed and discussed bids received from five paint contractors to paint the exterior of the building. Asked the lowest bidder to provide additional information; to include the cost for painting the rear of building and fire escapes; request a guarantee longer than two years. Will review proposal once it is revised.

d) Association's annual insurance policy will expire on July 10, 2007.  President and Vice President will arrange to meet with the insurance agent in two weeks to discuss the policy and renewal.

e) Backroom game fees use were discussed.

f) Discussions about programs/activities to increase the younger generations involvement in the Association.  Agreements that Association website will continue to be a successful avenue to attract the younger generation.  Discussion of a summer picnic received little interest. Other possibilities were discussed including visits to Angel Island Immigration Station, or Six Flag's Great America Amusement Park. When asked of those members in attendance if they would support any of these events, only a few hands were raised with a majority expressing little or no interest in participating. President expressed his goals to pursue other avenues.

7) There being no further business, the meeting was adjourned at 4:00 p.m.
 

Next regular meeting: Sunday, July 15 at 2:00 p.m.


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